Investobuddies.com – Still not sure which payroll service provider is best for your business? Categorize your options with our list of the Best Small Business Payroll Service in 2022.
One of the most important tasks you have to do as a small business owner is to pay your employees. Payroll can feel like a daunting task, especially for new business owners who pay their employees for the first time and wonder how payroll actually works.
Here are some of the tasks you need to handle when paying your employees:
- Ask the employee to fill out a payroll form (I-9 and W-4 for employees, W-9 for contractors).
- Manage employees as hourly or salaried employees
- Set payment frequency: weekly, bi-weekly, semi-monthly or monthly
- Employee time tracking
- Track employee benefits
- Withholding tax and paying taxes on time
- Issue a W-2 and/or 1099 at the end of the year
The number one reason business owners turn to payroll service providers is to ensure that payroll taxes are properly withheld, that tax forms are filled out accurately and accurately, and that taxes are deposited in the right place at the right time.
But payroll services do many other things. It allows employees to receive payroll by direct deposit, tracks personal information such as start date, end date, hourly wage and salary, and in most cases integrates with accounting software applications for easier payroll cost tracking.
Conclusion: There is no reason not to use a payroll service provider.
Some of the best payroll services available to small businesses include:
- QuickBooks Payroll
- Patriot’s Salary
- sure salary
- Salary Spouse
- RUN driven by ADP
- Flexible Paychex
- What to look for in payroll services
Before looking for a payroll processing service, you should first decide which features are most important to you. Here are some things to consider:
Most payroll providers offer similar services, but in some cases they may be included in the base price and in others at an additional cost.
HR capabilities can be useful for small businesses that don’t have dedicated HR staff, but are HR capabilities included in the price? Or do I have to pay extra for the features?
Some payroll companies offer multiple plans with some features found only on more expensive plans, so keep that in mind when looking for a payroll provider.
Ease of use
Small business owners wear a lot of hats and often don’t have the time or willingness to learn complex software applications.
Before buying a payroll app for your business, make sure the product is easy to use and ready to go.
What can your business pay for? We know that economics is subjective. Most payroll providers on this list offer about the same price, but some apps include all features and others offer a basic plan with the option to add additional features for an additional fee.
Another thing to keep in mind is that the base cost may be higher for some apps, but may actually cost less if all features are included in the base price.
Access to Benefits Management
If you provide benefits to your employees, you can also access the benefits management function. This may include standard benefit management and access to affordable health, life and disability insurance plans.
Also, if you currently offer benefits such as group term life insurance, personal vehicle access, dependent care assistance, or gym membership over $50,000, you may need to add the value of these benefits to your calculated income. Check if your payroll service offers that option.
10 choices for the best payroll service
Small business owners have many options when it comes to finding a payroll service provider. Most of the payroll apps reviewed offer online payroll services, but there are a few that offer on-site solutions, with one free option. Here are the top 10 recommendations.
OnPay is Ascent’s premier choice for payroll services for small businesses for a good reason. Although designed for small businesses, OnPay can scale nicely to suit small businesses as well.
Featuring easy system navigation, OnPay offers industry-specific features for restaurants and other businesses that need to consider employee tips.
OnPay plans include employee self-service and onboarding features, as well as unlimited payroll, full mobile access from any device, direct deposit and multi-week payroll features.
The app is designed to work across all platforms and you don’t need a separate mobile app as you can easily pay your employees and contractors to earn W-2 and 1099 by the end of the year.
In addition to completing payroll processing, OnPay provides comprehensive HR resources including employee proposals, PTO approvals, compliance tools, and a variety of HR templates to use in a variety of situations.
OnPay offers excellent integration options with a variety of third-party accounting and timesheet/timesheet applications, and its support team is trained by the American Payroll Association.
OnPay offers one rate plan, which currently runs at $36/month, plus $4 per employee fee. All features, including HR and full support options, are included in the price.
2. QuickBooks Online Payroll
Designed to integrate with QuickBooks Online Accounting, QuickBooks Online Payroll is also available as a standalone payroll software application. QuickBooks Online Payroll can be used by up to 50 employees, but is cheapest for businesses with 15 or fewer employees because of the varying price levels.
QuickBooks Online Payroll provides an easy onboarding process so you can get up and running right away. The app provides seamless payroll processing, direct deposit features, tax reporting and money transfer across all your plans.
There is also an employee portal for employees to access pay stubs and tax forms. All plans include mobile apps for iOS and Android devices.
QuickBooks Online Payroll offers HR features, but is only available on Premium and Elite plans. Both plans also include time tracking.
QuickBooks Online Payroll starts at $22.50 per month, Premium plan starts at $37.50 per month, and Elite starts at $62.50 per month. All prices reflect an initial 50% discount for the first 3 months, plus $4 per employee on top of the base price.
3. Patriot Payroll
Patriot Payroll may not be as well known as the other payroll apps highlighted here, but it offers many of the same features. Patriot Payroll is designed for small businesses and currently offers two plans that offer free direct deposit, employee portal and free payroll setup.
The basic plan does not include tax returns and money transfers.
Patriot Payroll offers easy and intuitive navigation and rates include full program setup. The software works on any device, so no mobile app is required. The app also includes excellent earning rules options for easy PTO tracking of your employees.
An optional T&A and HR module integrated with the payroll application is also available.
Patriot Payroll doesn’t come with many extra features, but small businesses looking for an easy way to pay their employees and payroll taxes will appreciate its simplicity.
Patriot Payroll offers two plans at the base price: a base plan of $10/month, a full service plan of $30/month, plus a fee of $4 per employee added to the base price. The Extra Time and Attendance module runs at $5/month and the Human Resources module runs at $4/month, each module adding an additional $1 per employee.
4. Gusto Payroll
Gusto is designed for small businesses and is well suited for the hospitality industry, providing tools and resources to keep track of different wage levels and tip amounts in a relatively simple task. Gusto also assists new users with an initial payroll setting process so they can get up and running quickly.
Providing easy system navigation, Gusto includes new hire reporting, flexible payroll schedules, seamless payroll processing, contractor payments and multi-week payroll features. Gusto can be accessed from any device, so no mobile app is required.
The app also includes employee orientation, complete tax returns and money transfers. Gusto also offers HR resources, but only in the most expensive packages.
The AutoPilot feature is a good option for companies that pay high salaried employees, and Gusto offers excellent integration options with a variety of third-party applications.
Gusto offers 4 plans. Best for core, small businesses. Perfection good for business development; The best concierge for large enterprises with HR needs.
Gusto’s basic plan has a basic price of $19 per month and costs $6 per employee. Core plan base prices range from $6 per employee to $39 per month. Completion is $39/month at $12 per employee. The concierge has a hefty price tag of $149 per month for $12 per employee.
SurePayroll is designed for small business owners and includes a special version for housekeeping staff. Best for small businesses with 10 or fewer employees, SurePayroll has been committed to automating the entire payroll process, which is a huge bonus for overworked business owners.
SurePayroll provides direct deposit, new employee reporting, and attendance tracking. The app also includes full tax filing and money transfers, along with a mobile app available for iOS and Android devices.
Employee self-service options are also available, and SurePayroll also integrates with a number of third-party applications.
SurePayroll provides an easy-to-navigate payroll dashboard that provides access to all payroll features. The app has streamlined the payroll entry process, minimizing the amount of data entry required. A paid employee can also use the AutoPayroll option.
SurePayroll offers two plans. Full-service with self-service excluding tax filing and filing, a two-day payroll turnaround time frame, and access to HR resources and compliance posters.
The self-service plan adds $19.99/month plus a $4 staff fee, while the full service plan adds $29.99/month plus a $5 staff fee.
6. Payroll Mate
Real Business Solutions’ Payroll Mate offers an affordable payroll app for small businesses that prefer on-premises apps. Payroll Mate is only available for Windows operating systems and allows you to host your product on a remote server if you wish, but does not provide online access.
Payroll Mate is designed for businesses with fewer than 75 employees and is also a good choice for accountants handling payroll for clients. Ideal for small businesses with multiple locations, Payroll Mate also supports multiple payment frequencies, unlimited payroll and multi-country payroll.
The app also fills out all required tax forms, but does not process tax returns or payments.
The New Employee Wizard can be used to guide you through the process of entering a new employee with an easy-to-navigate tax setup page. Direct deposit is available at Payroll Mate, but priced separately.
Payroll Mate is best for anyone comfortable enough to file their own tax forms. The app runs $139 per year, all relevant tax tags are included, and the direct debit module is available for $95 per year.
7. RUN Powered by ADP
ADP, best known for its payroll sector, has launched several applications aimed at the small and medium-sized business market. One of the most popular apps is RUN Powered by ADP, designed for businesses with 49 or fewer employees.
The app provides an easy-to-navigate payroll dashboard and at the top of the dashboard there is a convenient menu bar that provides access to additional features.
RUN Powered by ADP offers 4 plans with more advanced features only included in the top 2 plans. The app also offers mobile apps for iOS and Android devices, but is not included in the base price.
All plans offer free direct deposit, new employee orientation, and contractor payment features. Also, all plans include tax filing and remittance. RUN Powered by ADP also offers a variety of HR resources, but only on the top plan.
ADPs are reluctant to disclose pricing details for their payroll plans and prefer to talk to their employers about available plans and services. However, they say the price for a company with 10 employees will be in the range of $150-$180 per month, depending on the plan purchased and additional services.
Designed for small businesses with fewer than 25 employees, Payroll4Free offers decent payroll processing. Payroll4Free does not provide tax returns and money transfers in the free version, but you can choose to add tax returns and money transfers for a small fee.
Although the core app is free, Payroll4Free includes useful features such as direct deposit functionality and a grid input option that speeds up the payroll-related data entry process. Payroll4Free takes care of all payroll settings, but the process is cumbersome and doesn’t save you any time in the end.
Payroll4Free’s interface is outdated, but the app is easy to navigate and the home screen has a set of tiles representing all the payroll features available.
Payroll4Free allows you to pay your employees and contractors and handle all year-end forms like W-2 and 1099. Payroll4Free also offers great features for employee portal, great features for all payroll services and free services.
For small businesses on a tight budget, Payroll4Free can be a lifesaver. If filing and remittance is a must, Payroll4Free offers full tax service for $15/month.
Paycor is designed for small businesses and provides payroll solutions specifically designed for businesses that pay 10 or fewer employees. Paycor offers a number of payroll features, including direct deposit, employee self-service options, and contractor payment capabilities.
Mobile apps for iOS and Android devices are included, and Paycor also includes full tax and remittance reporting. HR resources are available on Paycor’s top two plans, and onboarding features are available on the most expensive plans.
Paycor provides easy and intuitive navigation with a complete initial system configuration handled by Paycor. The payroll box is used to quickly enter payroll data and has the option to pay employees by direct deposit, payment card, or check.
Paycor offers packages for small businesses (1-39 employees) and small businesses (40+ employees). The Small Business plan offers three payroll plans. Basic: Starting at $99/month for up to 10 employees; Required, starting at $149 per month for up to 10 employees and includes HR capabilities and downsizing options. For $199 per month, it is Complete with HR templates, employee orientation, and integration with third-party accounting applications.
If you have more than 10 employees, you must ask Paycor for a quote.
Additional modules are also available, such as Time and People Management, Employee Scheduling, Benefits Management, and Hiring and Applicant Tracking.
10. Paychex Flex
Paychex Flex is designed for businesses of all sizes and has three plans to choose from. Paychex Go, up to 10 employees; Choose between 10 and 49 employees or Enterprise for large enterprises.
All plans offer new employment reporting, 24/7 support, automated job and income verification, payment cards, multi-week payroll features, and comprehensive tax and remittance reporting.
Paychex Flex provides easy system navigation from a user dashboard that provides easy access to system functions while displaying current payroll information.
The software includes direct deposit and has an employee portal where you can access pay stubs, tax forms, and vacation and sick leave balances.
Paychex Flex handles W-2 and 1099 at an additional cost, and other features such as workers’ compensation reports, general ledger services, and state unemployment insurance are only available on the higher-priced plans.
Designed for up to 10 employees, Paychex Go starts at $59 per month and costs $4 per employee assessed. Pricing for Paychex Flex Select and Paychex Flex Enterprise is available directly from the company upon request and prices can be requested on the Paychex Flex website.
Most of the features of the more expensive plans are available as additional options and prices are available directly from Paychex Flex. Adding additional features such as time and attendance, HR and employee benefits management will cost you more.
There are many salary options to choose from
Rather than struggling through a manual system to figure out how to handle payroll, why not opt for a payroll service that simplifies the entire payroll process? There are many great options to choose from.
Read our Ascent Payroll Software Review to learn more about the best payroll services.